It is the purpose of this column to collect and disseminateall aspects of
cataloging and classification. I would information on likeconcerning you, your research
efforts, and your organization; in fact, it would be desirable to expand to include news
coverage to includecataloging activities all over the world. Thus, this column is not just
intended for news information about items, but serves to documentthe cataloging community
at this challenging and changing time in our discussions of interest to professional
lives. Please send any pertinentreports to:
materials, notes, minutes, Elizabeth N. Steinhagen,
Library, University of New Mexico, Albuquerque NM e-mail: Phone: 505-277-5176.
We would appreciate receiving items having to do with
Research and Opinion
* Abstracts or reports of on-going or unpublished
* Bibliographies of materials available on specific
* Questions that you would like to have answered by this
* Analysis or description of new technologies
* Call for papers
* Comments or opinions on the art of cataloging
* Notes, minutes or summaries of meetings, etc., of
interest to catalogers
* Publication announcements
* Description of grants
* Description of projects
* Announcements of changes in personnel
* Announcements of honors, offices, etc.
The following reports were contributed from the AMERICAN LIBRARY
ASSOCIATION Midwinter Meeting, Washington D.C., February 1997.
ALCTS Technical Services Directors of Large Research Libraries Discussion
Group, February 14, 1997
After opening remarks by H. Carton Rogers, Assistant Director and
Director for Technical Services, University of Pennsylvania Libraries and
Winston Tabb, Associate Librarian of Congress, Brian Schottlaender,
Associate University Librarian for Collections and Technical Services,
University of California Los Angeles, gave an update on the consolidation
of PCC/CONSER scheduled for Oct. 1, 1997.
The two programs are quite different. CONSER is 20 years old and has
a tripartite structure of Policy Committee, Executive Committee, and
Operations Committees. It has a small membership and a history of
participation by all members. The much younger PCC was working towards a
flatter organizational structure. As a result its Executive Committee
found itself dealing with a large variety of issues relating to
operations, policy, and governance. The consolidated PCC will have a
tripartite organizational structure, akin to CONSER's. There will be an
overall PCC Policy Committee with 18 members; a subset of it will
constitute a five member Steering Committee to carry out basic
administrative functions for the Policy Committee. There will be separate
Operations Committees for BIBCO and CONSER (the monographic and serials
components of the program).
Since BIBCO is looking forward to having 200 or so participating
libraries, the BIBCO Operations Committee will be representative rather
than inclusive. The CONSER Operations Committee will remain inclusive.
In the future, the two Operations Committees may themselves consolidate
into a single one.
The electronic discussion list COOPCAT, that has just moved to UCLA,
will serve as the primary communications vehicle for PCC. The PCC Mission
statement is still being developed, as are details of its governance and
advisory structure and its funding.
The round robin of large research libraries representatives
included, among others, Rhoda Kesselman, representing Princeton
University. She stated that the most pressing issue facing the
Princeton Library is the transition to Horizon, their new
integrated system. There are about 120 staff working on its installation
and on data conversion of 17 years' worth of circulation and of RLIN
bibliographic data which had been done to widely varying standards over
According to Mike Bruer, of New York Public Library, there are no
plans to migrate from Innovative Interfaces Inc. (III) to another system.
Currently they are trying to bring up authority control. Some 3.5 million
older authority, plus 2.5 million current bibliographic records must be
outsourced to a vendor, plus thousands of Hebrew records. Their book
budget has increased 8% annually but this rate will not continue. NYPL
had over 300 staff in technical services 10 years ago; they now have 150
but are doing 50% more cataloging and are considering digital imaging.
Sharon Clark stated that University of Illinois at Urbana-
Champaign is moving from its locally-developed system to a DRA
client-server. They are busy charting work-flow and had Arlene Taylor as a
consultant on cataloging; space issues are a major concern.
At the University of Texas at Austin funding for the book budget has
not increased since 1990, according to Sue Phillips; thus state funds must
be supplemented by student fees and fines.
They are also providing information technology support to libraries at
other state supported institutions.
The biggest problem at University of California at Los Angeles
according to Brian Schottlaender is money. The Libraries have received no
increase in funding since 1989; purchasing power has eroded 50% in the
last 5 years. They are trying to find an external source of funding to
help implement a Digital Library.
An aging technical infrastructure is part of the problem at UCLA.
and the university administration is asking units to return unused salary
to be used for structural upgrading.
Indiana University, as discussed by Jean Poland, is concerned about
funding, remodeling the main library building, and preparing for migration
to a Horizon ILS.
The University of Chicago is busy implementing its new Horizon ILS,
according to Judy Nadler, bringing up the cataloging and serials modules
in the next few months. They are shifting from firm orders to the use of
approval plans and need to find ways to add value to new services and
processes so as to keep up with the speedy rate of change and promote
Larry Alford, of the U. of North Carolina at Chapel Hill spoke about
many of the same issues and problems. Given a static budget and a demand
for new services, they need to retrain and reallocate staff from Technical
Services, to perform new functions in information literacy training,
electronic information, digitization, and preservation while maintaining
productivity and acceptable quality work in the traditional technical
services operations. UNC is trying to figure out how to integrate the
digital library into the traditional library given the ever expanding
amount of recorded information in all formats. The digital library
initiative, Documenting the American South
(http://sunsite.unc.edu/docsouth/), represents one of these efforts. UNC
is committed to continuing to build strong
research collections. In doing so, it must deal with the increasing cost
of library materials in traditional formats compounded by the need to
allocate resources to purchase information in electronic format and to
digitize older print information. Finally, UNC has plans to renovate
completely its Undergraduate Library, and as part of that renovation, to
reconceptualize and redesign library and information services for
Ohio State University's Jennifer Younger said that the library on her
campus is one of the units eligible to share in the largesse from the Rose
Bowl victory. The library continues to find ways to streamline workflows
and make the best use of its local online system. Technical Services is
currently attempting to reduce the duplication of work resulting from the
receipt of new monographs and journals at departmental libraries.
OhioLINK continues to add electronic research databases and full text
to its menu of services although some slowing of growth is expected this
year. OhioLINK is funding full text online subscriptions for the Academic
Press journals. The OhioLINK patron circulation (which replaces ILL for
monographs between/among OhioLINK member libraries as patrons place the
requests themselves) continues to rise with about 100,000 requests in the
second quarter of 1996. Books are delivered generally within 3 working
days at a courier delivery cost of less that $0.20 per book.
The National Library of Medicine needs a new ILS to replace its home
grown system, according to Duane Arenales. They are working with
Progressive Technology Federal Systems, Inc. and with VTLS, Inc. in
preliminary studies to see if the latter can fill their needs. Another
major concern is to see how they can fulfill their congressional mandate
to acquire and preserve library materials pertinent to medicine in the
The University of Wisconsin-Madison is participating in a statewide
effort preparing an RFP to replace the NOTIS system currently installed at
each campus. According to Richard Reeb, if the RFP process remains on
schedule, a new ILS should be selected by the end of 1997. UW-Madison is
still engaged in retrospective conversion using in-house staff, with an
to 1,000,000 titles remaining for conversion. Technical services, being
the largest work division in the Library, is expected to contribute the
most vacant positions to the staff reduction plan which the Library must
Barbara Stelmasik, of the University of Minnesota mentioned the
importance of political issues in the state: while the university is
looking at a state-wide system for ILS and other services, the governor
sees a state-wide storage facility as a
step to digitizing everything. Technical Services has had a one-third cut
in staff over the last 5 years.
Carton Rogers of the University of Pennsylvania stated that they are
migrating to a Voyager system this year. A major building renovation is
under way and a new storage facility. Technical Services is losing staff
slots to web master positions.
At the Library of Congress a 2-year contract was signed for book
deacidification, using the Bookkeeper process. Winston Tabb reported that
in FY1996 LC deacidified 25,000 books and plans to treat an additional
45,000+ items in FY1997. In addition, there are plans to hire a
consultant to analyze collection policies and related issues dealing with
electronic resources. Another concern is staffing, as over 30% of current
staff will be eligible to retire by the year 2000, and by 2006, this
figure will rise to close to 60%. In an attempt to mitigate the impact of
such a loss, the Library requested funding for 12 curatorial and area
specialist staff to ensure the continuity of high level services.
Robert Wolven reported that Columbia University libraries are
undergoing an external review, part of a regular cycle of external peer
reviews mandated for all of Columbia's academic units. The main library
is undergoing a multi-phase, major renovation project. Other concerns are
the necessary technological upgrades, as they have three generations of
systems running concurrently. Columbia is also engaged in a number of
Digital Library development projects which are very labor/staff intensive.
New organizational models are needed to implement these projects on a
Northwestern University is conducting a program review of the
Library this year. As reported by Roxanne Sellberg, the Library is also
preparing for a building renovation project, migration to Windows NT, and
implementation of a new library management system. They are also dealing
with the proliferating digital resources issues: licensing, cataloging,
developing coherent policies and efficient workflows.
At Stanford University, Catherine Tierney and her staff are
implementing SIRSI's Unicorn system, facing digital information issues,
and is planning an on-campus Technical Services building remote from
central campus libraries.
The University of Michigan is searching for a new director, according
to Bill Gosling. Efforts are underway to expand the contents of the CIC
Electronic Journal Collection, and to provide cataloging records. The
University is funding expansion of a remote shelving facility, which is
cheaper at this time than creating digital images of the volumes.
Consideration of a new system is on hold until a new Director is on board.
The library continues to review and redefine positions, broadening tasks,
including adding some SGML, HTML, and image processing tasks into
technical services operations, as well as having selected technical
services staff serve on public service points in using the newer
technologies. The Knowledge Resource Navigation Center is well received
and working with staff and graduate students in particular to teach them
about using GIS data, Internet tools, imaging, scanning, multimedia
Donald Waters reported that Yale University Library will open a high
density storage facility in 1998. The most important effort is the start
of a recon project consisting of 4.5 million records. Yale recently
finished recon of the Beinecke Rare Books Library. They plan to convert
in-house about 50,000 records a month, which requires reorganization in
central technical services and significant reallocations elsewhere in the
At Cornell University, Christian Boisonnas and staff are facing
similar concerns regarding digital materials. A high density storage
building will be opened next year. Staff started creating BIBCO records
recently and they are now using both RLIN and OCLC. They have contracted
with WLN for authority control.
At the University of California at Berkeley a reorganization of
technical services has moved staff 1/8 mile away from their original site.
According to Lee Leighton, they are getting shelf-ready material from one
vendor and are working on organizing metadata standards for digital
National Agricultural Library's budget for FY 1997 is the same as the
previous year, but it does include money for preservation and for
acquiring and processing electronic resources. Sally Sinn stated that the
materials budget is flat with no increases to counter rising expenses,
which will result in additional serial cancellations. NAL has funded a
position for a preservation officer and is also coping with the transition
to electronic resources and with developing a strategy for ensuring the
preservation of USDA digital publications.
New York University is contracting with WLN for an authorities
database. Arno Kastner mentioned that because they are using a variety of
software applications to support cataloging and office functions, they are
looking for ways to increase the level of technical expertise among the
support and professional staff. The materials budget continues to rise
and part-time staff have been hired to process backlogs.
At Harvard University general recon is complete and they are
beginning with CJK recon. Jane Ouderkirk that the main problems are
collection development and technology upgrades. They have replaced 1/3 of
their PCs every year but cannot keep up with the needs.
Geri R. Bunker of the University of Washington reported that the
library is facing similar issues to those of all others, from
budget cuts and renovations to how to handle all the new electronic
products, from licensing, to standards for describing them. In addition,
all areas of the University have had to give up 1% of the budget every two
years; then everyone competes for a portion of the fund thus created. The
Libraries have submitted a proposal for digitization projects. The most
over-arching problem within the Libraries is also typical of the
University, a large public institution funded legislatively, based on an
antiquated budgetary scheme developed before electronic tools and products
were firmly entrenched. There are categories which restrict expenditures
for materials, and, increasingly, the equipment necessary for full-service
The program then continued with Beacher Wiggins of Library of
Congress reporting on projects and activities at LC, especially in areas
that have an impact on other institutions.
Sally McCallum, head of Network Development and MARC Standards
Office spoke about "SGML/MARC Mapping," which has been in existence for
about a year, based on the assumption that similar concepts underlay both,
with each based on a different ISO standard. The Project has created two
DTDs (Document Type Definitions)--which is equivalent to a MARC
format--for use with MARC data. The Bibliographic MARC DTD encompasses
the MARC Bibliographic, Holdings, and Community Information formats. The
Authority MARC DTD includes the MARC Authority and Classification formats.
A major requirement of the mapping project was to assure convertibility
between MARC and SGML without loss of data and the draft DTDs appear to
accomplish that. The MARC DTDs can be found at the following URL:
Beacher Wiggins, who is now Acting Director for Cataloging spoke
of the "Core-Level Records at LC," based on a six-month experiment for the
creation and use of core-level records. The Library is now reviewing
recommendations resulting from this experiment. During that time over
1500 core level records in various formats were produced for materials
previously assigned to the MLC [Minimal Level Cataloging] category. What
they tested was the usability of core level records. While the
productivity rate for full level records was .4 records per hour, the rate
for core-level came to .6 per hour. Fiftyone percent (51%) of the time
savings came from the descriptive portion of the work and 18% from the
subject portion, with catalogers having the authority to add more than the
one required subject heading. MLC will still remain part of the
cataloging repertoire at LC and it now must be decided whether to adopt
core-level as a default and for which materials.
Next, Barbara Tillett, of the Cataloging Policy and Support
Office spoke on three topics, which included: "Planning for the Toronto
Conference on the Future of AACR (Oct. 23-25, 1997)", sponsored by the
Joint Steering Committee for Revision of AACR, chaired by Ralph Manning of
the National Library of Canada. The purpose of the Conference is to
review the underlying principles
of AACR and related issues related to the form of the catalog, e.g.:
model of the bibliographic universe (what is a work)
content vs carrier
main entry and corporate authorship
impact of the technology on principles beyond MARC
The about 50 invited participants will include catalogers,
representatives from bibliographic utilities and their users,
administrators, vendors, and makers of other cataloging rules.
Ms. Tillett's other topic was on "Recent Changes in LC Cataloging
Policy: Series, etc." which mentioned the updating of the LC Rule
Interpretations (LCRIs), where one of the changes is
the inclusion of USMARC content designators in the examples. With
reference to subject headings, she said that the final report on
implementation of the Airlie House conference recommendations has been
issued. The Annotated Card Program subject headings have been converted
to USMARC and are available in the MARC distribution service. Regarding
PinYin romanization, she said that the National Library of Australia now
has a program to flip from Wade-Giles romanization of Chinese to the
PinYin romanization. LC is studying its feasibility and will work with
the bibliographic utilities on how best to proceed in changing the
standard for romanization. On the LC Classification schedules online, she
mentioned that all schedules have been converted to machine-readable form;
LC staff are now proofing and editing them but they may not be available
by December 1997 as planned.
"LC's Search for an Integrated Library System," was another topic
on Ms. Tillett's agenda. With an integrated ILS replacing the existing
five separate aging systems at LC, all library functions could operate
with one database based on a single record that contained all relevant
bibliographic, access and holdings information. This would improve
productivity, allow for greater security for the library's collections and
provide better service to Congress. LC is thus seeking a vendor-supported
system, based on modern software and that runs on widely available
hardware. Implementation is scheduled to take about seven years, FY
1998-FY 2004. (The RFP can be viewed via ftp://ftp.loc.gov/pub/ils/)
Next, Allene F. Hayes, BEOnline Project Leader talked about the
"BEOnline Project" focusing on Internet resources in the business and
economics areas. It is a pilot project intended to serve both as a model
and a catalyst for developing approaches of identifying, selecting, and
providing bibliographic and physical access to electronic works that are
remotely available on the World Wide Web. It has already reached the
conclusion of the planning phase, resulting in a document that will guide
the activity to follow. The project team is now continuing work on
developing the Web site, reviewing resources to comprise the experiment,
and setting up workflow and procedures to accomplish the work. A final
phase will follow to evaluate the cost- effectiveness of the service
tested and to provide recommendations for future implementations.
The morning session concluded with handouts and demonstrations of
LC Automation Initiatives, using CLIPSEARCH, a utility that automates
searching and the creation of skeletal name authority records based on
headings found in bibliographic records; and of MUMS LITTLE HELPER, which
is a program that uses LC's Multiple Use MARC System (MUMS), to collect
results of searches and sort those results alphabetically.
State University of NY at Buffalo
(Summarized by: Elizabeth Steinhagen, University of New Mexico)
Computer Files Discussion Group meeting, February 15, and 16, 1997.
The Computer Files DG met for one hour on Saturday, and for three hours on
Sunday. The Saturday group had an informal discussion about maintenance
of internet resources. There is an inrease in the number of libraries
using the collection management teams to select the internet resources
they catalog. Not all items are cataloged, and the decisions to do so
differ from library to library, and from one collection management staffer
to another. Few libraries have created new policies and procedures, as
these are being developed while working on the details. Growing pains are
evident, and most have one or just a few people handling the titles at
this time. The discussion grew animated with the topic of multiple
versions, which has yet to be "old news." Participants were directed back
to maintenance issues, and the group pretty well dissected the issue of
URL maintenance. Eric Jul of OCLC, cited an error percentage rate of 3%.
This was an average of the INTERCAT error rate, which includes the false
errors. Many of the INTERCAT titles had not been "selected" with as great
care as most of the participants exercise at this time. Considering those
variables, most of us believed that a rate of 3% was probably the largest
error rate we have been finding. Out of the about 50 participants in the
discussion, two institutions use mechanical means to verify URLs. Most
others rely on patrons questions, or on regular maintenance to unearth
dead addresses. The issues of archiving and withdrawing have not yet been
addressed by most participants. The current policies and procedures for
print or computer file titles seems to be the basis for all internet
deicisions, and adaptations to these documents are being made as the
libraries gain more experience through selection of a variety of
electronic resources. On the whole, it was a good meeting, with more than
the usual number of participants.
The Sunday meeting also attracted about 50 participants. Reports
from the utilities and from other meetings took up the first hour. John
Byrum, from LC, followed with an informative report on the history and
current situation of the International Standards for Bibliographic
Description--Electronic Resources. A business meeting concluded the
University of Florida, Gainesville
The following reports were contributed from the VII TRANSBORDER LIBRARY
FORUM = VII FORO TRANSFRONTERIZO DE BIBLIOTECAS , held in Ciudad Juarez,
Mexico, February 20-23, 1997.
This tri-national library conference attracted close to 300
participants from Mexico, Canada, and the US. Begun in 1991 in Arizona,
with the idea of bringing Mexican and US librarians working in bordering
states closer together and exchange ideas on possible cooperation
projects, it has been held since then in alternating US and Mexican
A few years ago, Canadian librarians were also invited to
participate, especially those living close to the US border, but given the
geography of the area, the majority of the participant have normally come
from the US-Mexican border states.
Appropriately subtitled "Building information bridges =
Construyendo puentes informativos," the Seventh Forum was symbolized by a
bridge spanning books and computers, representing also the several bridges
that connect the two countries across the Rio Grande, called Rio Bravo on
the Mexican side. The ambitious 3-day program, developed by Dr. J.Lau,
Chair of the Organizing Committee and Director of the Library of
Universidad Autonoma de Ciudad Juarez, included among others,
pre-conference workshops on web-page design, an update on information
resources available on the Internet, on OPAC choices, and a number of
simultaneous sessions of interest to librarians working in user services,
user education, with archives, and in technical services.
There were a number of general sessions and panels devoted to the
overall issues and problems facing libraries in the global environment.
Guest and keynote speakers included Barbara J. Ford, incoming ALA
President, and her Mexican colleague, Elsa M. Ramirez L., President of the
Mexican Library Association (AMBAC), Phyllis B. Spies, International
Vice-President of OCLC, Sylvia Piggot, Pesident of SLA, and Guadalupe
Carrion R., formerly active in training and education of Mexican
librarians and at present Executive of Information Resources at INFOTEC, a
library consulting firm.
Of interest to catalogers on both sides of the border were
discussions and presentations having to do with cataloging (both
retrospective and ongoing), and, especially with auhority control issues.
Just as libraries in US cities with large Hispanic populations, are
attempting to provide services in Spanish to these users, many Mexican
librarians are struggling to build databases that provide wider access to
their collections, through restrospective conversion and ongoing
cataloging of these resources. There are a number of institutions and
their personnel, working in relative isolation, trying to accomplish this
in the most efficient manner, by using the new technologies available and
by relying on international standards to convert and transfer data.
However, a major obstacle faced by all in this undertaking appears to be
the lack of universally accepted Spanish language authority files, both
for names and, especially, for subject headings. Several efforts have
been made in the past in a number of Spanish-speaking countries to
translate the Library of Congress Subject Headings (LCSH) but to-date, no
complete machine-readable files exist, and countries such as Venezuela,
Chile, Mexico, and others are each attempting to create one.
At the session titled "Control de autoridades = Authority control,
an international issue," several speakers talked about the importance of
authority control, based on international standards.
Valerie Horton, Systems Librarian at New Mexico State University,
spoke about the success of a library's opac if it is based on a good
authority file, and of an automated authority control systems as an
essential tool to facilitate the sharing of bibliographic records by all
libraries. Obviously, the obstacles in the Spanish speaking world are the
lack of a "standard" Spanish valid everywhere, the cultural diferences
among countries and the issues relating to the creation and maintenance of
a universally-accepted machine-readable file by a central agency.
Reynaldo Figueroa, (e-mail: firstname.lastname@example.org) of the Colegio de
Mexico, read a paper on his and his colleagues' attempts to create an
automated subject authority file, based on an existing printed older
translation of LCSH, authority headings from the National Library of
Spain, from subject headings used by the Catholic University of Chile, and
other reliable sources. The advantages of using the CD-ROM product from
Spain are as follows: the printed version includes the English term; the
records are in USMARC format and can be exported; coverage is very broad
and the database now includes about 154,000 high quality records. Some of
the disadvantages listed are that the version of MARC is not the most
recent, as it lacks, for instance, 7XX fields; the hierarchical structure
of the references is rather basic or non-existent; the language often
reflects usage of Spain and does not include Latin American terminology;
and, the CD-ROM cannot be searched by the English equivalents. In order
to reduce the costs resulting from duplication of similar efforts,
Figueroa is proposing the formation of a team of catalogers from
cooperating institutions from Mexico and the US, who would plan and work
on the creation and maintenance, in MARC format, of such a file. This
team would share and exchange authority records, and would agree to
conform with all internationally accepted standards, as applicable to
cataloging records, and to the hardware and softwares used to create, to
store and to transfer or exchange them.
Elizabeth N. Steinhagen
University of New Mexico
"Control en los registros catalograficos a traves de catalogos de
autoridad automatizados" (Automated authority control for biblographic
records), recently presented at a technical meeting by Carlos Garcia L.
(e-mail: email@example.com) and others of Universidad
Nacional Autonoma de Mexico (UNAM), describes a similar development at
that institution. At the central library of the Autonomous National
University in Mexico City, Garcia and his team of catalogers have designed
an online system that allows them to create, store and recover authority
headings for personal and corporate names, subjects and publishers. Thus
all catalogers in central technical services in the course of their work
cataloging for the 164 libraries that are part of UNAM have access to a
standardized online file for these headings. Based on the existing manual
authority file and the name headings entered in LIBRUNAM, the opac at
UNAM, creation of the new name authority file began in 1989. The subject
headings file was based on the English (LCSH) terminology, with its
corresponding Spanish translation; in the late 70s the cards were
published in book form, with updates still continued on cards. Thus,
catalogers had to use both the basic volumes, and the card file in their
daily work, a very labor-intensive and rather inefficient activity.
The authority files were automated using dBaseIII, running on a PC
with a hard disk and the name records were entered in the form as they
exist in the opac, with references, etc., taken from the card files.
Among the sources used for verification were the CD MARC Names and
National Union Catalogs, and AACR2 for updates and access points. The
subject headings database was formed by the translation of terms from
LCSH, including all the necessary cross references and classification; it
can thus be searched for the English or the Spanish heading using a simple
word search. All three databases can be updated easily, records deleted
or changed. At this time, they contain approximately 54,000 subject
headings, 68,000 name headings, and about 19,000 listings for publishers.
Since bringing up this system, productivity in technical services
at UNAM has increased by 75% and materials are processed more efficiently,
uniformly, and available to users in about half the time it took before.
Carlos Garcia L.
Universidad Nacional Autonoma de Mexico
(Summarized by: Elizabeth Steinhagen, University of New Mexico)
"Local Archives, International Challenges," February 22, 1997.
In the U.S.-Mexico border region, archives represent a natural
area of transborder information shariung. Numerous archives on both sides
of the border contain resources which reflect the common Spanish and
Mexican governmental and religious structures which once spanned the area
that today is divided by an international boundary.
At the "Local Archives, International Challenges," session, two
archivists from the U.S. and one from Mexico profiled the history of their
respective archives, including current access and collecting projects.
The institutions differ by type (a state, a university, and a religious
archive), but all three have a common link through Spanish Colonial
archives. In addition to the historical and geographic links, these
archival records cross borders for reasons of use as well, as transborder
academic and community interest has steadily increased.
King Perzynska, Director of the Catholic Archives of Texas, in
Austin, spoke on the history and holdings of her institution. These range
from church records, including a Spanish and Mexican manuscript
collection, 1519-1890; to ecclesiastic records from 1703 to 1881; to
records of religious orders in Mexico, from 1690 to 1812. In 1994 the
Archives published The Guide to the Spanish and Mexican Manuscript
Collection at the Catholic Archives of Texas. This guide is a major
access tool for researchers and was made possible through federal NHPRC
Alfonso Vasquez Sotelo, Director of the Instituto Estatal de
Documentacion in Saltillo, Coahuila, detailed his state archives and
records management agency's forward-looking projects. The institute has
been particularly active in training municipal and state archives
employees in records management and preservation. Furthermore, the
Instituto has also digitized its holdings of colonial documents and is
creating a CD-ROM with images and text.
Next, Walter Brem, Assistant Curator of the Bancroft Collections
(Latin Americana) at the University of California, Berkeley, gave an
overview of Bancroft activities. As one of the pre-eminent collections of
materials relating to Mexico, Central America and the U.S. West and
Southwest, the Bancroft includes both primary and secondary materials and
is increasingly engaged in a number of electronic access projects. These
include the Berkeley Finding Aid Project, which began in 1993 to develop a
prototype standard for encoding archive and library finding aids. In 1995
the developing standard was renamed Encoded Archival Description (EAD) and
work is continuing in conjunction with the Library of Congress and the
Society of American Archivists.
Claudia Rivers, Head of Special Collections at the University of
Texas at El Paso, and chair of this session stressed the commonalities of
the different institutions relating to acquisitions, preservation and,
especially, access to their materials, which, she hoped, would lead toward
more communication and cooperation between Mexican and U.S. archivists.
University of New Mexico
The Elazar home page is available at the following URL:
http://www.geocities.com/d_elazar/class.html (including all
caps as written!) It describes in detail the upcoming 3rd ed. of A
Classification System for Libraries of Judaica, including discussions by
librarians who have used previous editions.
LIBRUNAM, the online catalog of Universidad Nacional Autonoma de
Mexico (UNAM) is now available through the WWW. Its URL is as follows:
On this home page, there will be the following options:
- Nuevo servicio
- Catalogo bibliografico
Either "nuevo servicio" or "catalogo bibliografico" will allow
access to the bibliographic database that includes MARC records for all
new titles cataloged for the 164 libraries that are part of UNAM.
Source: Bibliomex, 10 April 1997