Cataloging & Classification Quarterly

Volume 26, Number 4 1998


Table of Contents

Single or multiple copies of these articles may be obtained on Informaworld

EDITORIAL By Ruth Carter

Choice of Author Access Points for Online Catalogs of Monographs in Spanish. By Rafael Ruiz-Pe'rez, Ph.D., Professor, School of Library and Information, University of Granada, Spain
ABSTRACT. While standardization of headings has been treated extensively in many publications, the choice of access points for online catalogs has not been reviewed in depth in the cataloguing rules. I propose a set of logical criteria for choosing author access points for monographs in Spanish; the proposed modifications are aimed at simplifying the Reglas de Catalogación Española (Spanish Cataloguing Rules), facilitating the decision process, and increasing the number of access points in computerized bibliographic records. Specifically, I suggest 1) abolishing the principles that underlie the rules for main entry headings and the rule of three. 2) eliminating a priori conditions for identifying authors of an item, 3) establishing a taxonomy of responsibility functions associated with an item. and  4) categorizing authors on the basis of their relevance for retrieval and for determining the number of access points. The proposed taxonomic key identifies twenty responsibility functions and classifies them into five categories of authors.

Public Online Access and Management of Documentary Resources: A New Role for Authority Files from National Bibliographic Agencies in Local Catalogs: The Experience of the Fresnes Public Library. By Thierry Giappiconi. Bibliothèque municipale, Fresnes, France
ABSTRACT. The Fresnes public library chose to enhance its bibliographic catalog by loading the complete backfile and regular updates of the BNF authority files. This unique solution allows them to put an end to local cataloging (notably subject assignment and the maintenance of the subject index) and to considerably reduce the "cost per title cataloged" based on the formula proposed by ISO Standard 11620: Information and Documentation -Library Performance Indicators.
   The authority files improve the quality of online services: they reduce the number of unsuccessful searches, reduce aberrant responses and allow for numerous OPAC possibilities; they offer library staff a valuable aid in their mission of assisting the public; they facilitate and improve the tasks of collection development and management.
   The new information system anticipated for the opening of the new library in March will give the authority files a larger role. Beyond assisting the simple catalog search, the authority files will function as a search engine for the whole network. The CD-ROM and DVD-ROM readers, and a selected number of Internet sites will, in fact, link to the authority files (notably subject and corporate author files) by the authority record number, using the same headings as in the library catalog.

Cost Effectiveness and Benefits of Outsourcing Authority Control. By Susan L. Tsui and Carole Hinders. University of Dayton Libraries
ABSTRACT: This article illustrates the collaboration of three entities-the library, its online system and the authority service vendor--to achieve online authority control in a medium-sized academic library efficiently and cost-effectively. The authority service vendor checks and revises (as needed) the headings of the library's new bibliographic records, providing new authority records for them. Through a separate notification service, the vendor also provides revised authority records for the existing authority file, alerting the library when in-house online maintenance is needed. In this online environment, authority records and bibliographic records are maintained automatically by the vendor authority service. Thus, using various authority heading reports which can be generated by the local online system in conjunction with the notification service, the library concentrates its authority work on the elimination or correction of obsolete headings. The authority vendor services are effective and reduce the cost of maintaining the online catalog. Ultimately, accurate standardized headings enhance the ease and effectiveness of online searching and retrieval for all who consult the library's catalog.

Untapped Resource: Art Students Cataloging Art Exhibition Catalogs at Virginia Commonwealth University. By Ngoc-My Guidarelli, M.A., M.L.S. (Virginia Commonwealth University) and Karen Cary, M.L.S.(Virginia Commonwealth University)
ABSTRACT. In the fall of 1993, the James Branch Cabell Library of Virginia Commonwealth University received a gift of approximately 12,000 art exhibition catalogs formerly housed in the library of the School of the Arts. After considering various options to provide access to this comprehensive collection, it was decided to hire art students to copy catalog the bulk of the collection, under the supervision of two professional librarians. This article describes how the cataloging project was successfully implemented, thanks to a well-designed workflow and well-trained, dedicated student catalogers. Problems specific to cataloging art exhibition catalogs and enhancements made to the catalog records were also highlighted.

CATALOGING NEWS
Elizabeth N. Steinhagen, News Editor

BOOK REVIEWS, Michael Carpenter, Editor

Planning and Implementing Technical Services Workstations, ed. Michael Kaplin
Reviewed by Katherine H. Weimer

ArtMARC Sourcebook: Cataloging Art, Architecture, and Their Visual Images, eds. Linda McRae and Lynda S. White.
Reviewed by Catherine S. Herlihy

The Bibliographic Record and Information Technology, by Ronald Hagler. 3rd ed.
Reviewed by Eugenie Greig

Electronic Resources: Selection and Bibliographic Control, eds. Ling-yuh W. Pattie and Bonnie Jean Cox
Reviewed by Carol Barry


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