Volume 46, no. 3, 2008


Editorial: On the Record—An Invitation, Sandra K. Roe, Editor

Cataloging News

Cataloging and Classification: An Introduction by Lois Mai Chan with the assistance of Theodora L. Hodges.
Reviewed by Kathryn La Barre and Pauline Atherton Cochrane.


Enhancing and Upgrading Records for Video Recordings in OCLC's WorldCat Database: One Participant’s Experience at Texas A&M University
Jeannette Ho

ABSTRACT: In 2002, Texas A&M University (TAMU) Libraries obtained a National Level Enhance authorization for the OCLC visual materials format, allowing TAMU catalogers to upgrade records for video recordings in OCLC’s WorldCat database at all encoding levels. This paper presents examples of typical changes made by one cataloger to video recording records that were either enhanced or upgraded to full-level at TAMU during the last five years. Common changes included: correcting information in the title and statement of responsibility, correcting date information, adding or correcting information in notes, and creating access points. Issues encountered relating to enhancing and upgrading records in this format are also discussed.

KEYWORDS: Video recordings, OCLC Enhance program, Bibliographic records, Cataloging, Minimal-Level Upgrades


The Development and Current Status of Authority Control at the National Library of China
Gao Hong

ABSTRACT: This paper gives a thorough introduction to authority control at the National Library of China (NLC) from several perspectives including bibliographic services, the online cataloging center, acquisitions, and the library’s integrated library system. It introduces the objectives, principles, applications, solution to the problem, and concludes with comments and insights on the issues surrounding the proposed NLC authority control system. This paper also discusses the importance of authority control for access.

KEYWORDS: National Library of China (NLC), Chinese name authority database, Authority control, FRBR, Cataloging, Bibliographic services


Relevance of a Classified Catalogue in the FRBR Perspective and a Proposed Model with ISBD Description and Faceted Class Number as Key Attribute
M. Varghese

ABSTRACT: The paper highlights the importance of cataloguing as the basic prerequisite for all information retrieval processes, and therefore its relevance as a core in library and information science curriculum. The developments in information communication technology have brought sea changes in the universe of information resources as well as in customer requirements. This situation has caused a redefinition of the functions and format of the catalogue and not made it redundant. Formulation of FRBR as a conceptual model for bibliographical databases is a landmark in this context. FRBR is in fact a manifestation of the theoretical frame that Ranganathan proposed for the universe of documents. The recent attempts to incorporate classification numbers to enable browsing resources on the web and the approach of FRBR aimed at retrieval of the different manifestations and expressions of a work during a search, necessitate a coextensive class number as a key attribute for every work as an access point. Such an approach would necessitate training library science students on the modus operandi of a classified catalogue. The paper gives an entity relationship diagram for a bibliographical database and a model of a classified catalogue with description as per the ISBD and access points derived on the basis of Ranganathan’s rules of the Classified Catalogue Code.

KEYWORDS: FRBR, Classified Catalogue, Facet analysis, S. R. Ranganathan


Cataloger Competencies… What Do Employers Require?
Sylvia D. Hall-Ellis

ABSTRACT: Field-based studies conducted during the last decade reinforce the importance of continued collaboration between employers and library and information science (LIS) educators in order to close the gap between the classroom and workplace. A library educator, the researcher conducted four empirical studies using a content analysis methodology specifically designed to identify the skills and competencies that catalogers and technical services librarians in the twenty-first century must possess. The analysis of 355 position descriptions and 289 survey responses enabled the researcher to identify five domains common across library types. Employers’ expectations for catalogers and technical services librarians fell into these areas: education, theoretical knowledge, cataloging competencies, communication skills, and interpersonal skills (including supervision and training).

KEYWORDS: Catalogers, library education, technical services, position descriptions, content analysis



This month the final report, "On the Record," became available from the Library of Congress Working Group on the Future of Bibliographic Control.i One aspect of this group’s charge was to recommend ways in which the library community can collectively

  1. Increase the efficiency of bibliographic production for all libraries through increased cooperation and increased sharing of bibliographic records, and by maximizing the use of data produced throughout the entire "supply chain" for information resources.
  2. Transfer effort into higher-value activity. In particular, expand the possibilities for knowledge creation by "exposing" rare and unique materials held by libraries that are currently hidden from view and, thus, underused.
  3. Position our technology for the future by recognizing that the World Wide Web is both our technology platform and the appropriate platform for the delivery of our standards. Recognize that people are not the only users of the data we produce in the name of bibliographic control, but so too are machine applications that interact with those data in a variety of ways.
  4. Position our community for the future by facilitating the incorporation of evaluative and other user-supplied information into our descriptions. Work to realize the potential of the Functional Requirements for Bibliographic Records (FRBR) framework for revealing and capitalizing on the various relationships that exist among information resources.
  5. Strengthen the library profession through education and the development of measurements that will inform decision-making now and in the future.ii

One happy result of the publication of the Working Group’s final report have been spontaneous announcements about current work being done by libraries that address one or more of these recommendations, but that might not be widely known by others.

In order to provide a publication forum for these types of announcements, CCQ is soliciting submissions for its news column. As part of the library community, what is happening at your shop that you are excited about (and are you still as excited about it as you were when you began)? If you have recently completed a pilot project or implemented a new initiative or workflow that directly relates to Working Group recommendation 1, 3, or 4, please consider submitting a description of your work to CCQ. Submissions should be 200 words or less and include both a description and an assessment (whether positive or negative), a contact for additional information, and the specific recommendation to which the work relates, e.g., " All: Make use of holdings and circulation information to point users to items that are most used and that may potentially be of most interest."iii Preference will be given to submissions based on uniqueness and currency, and the resulting news columns will be structured by the applicable Working Group recommendation to facilitate browsing.

CCQ news columns are freely available online, and are posted at the time an issue goes to press.iv Full length manuscripts on these or related topics are also welcome of course, as appropriate!v

Sandra K. Roe


i Library of Congress Working Group on the Future of Bibliographic Control, "On the Record: Report of the Library of Congress Working Group on the Future of Bibliographic Control," January 9, 2008, http://www.loc.gov/bibliographic-future/news/lcwg-ontherecord-jan08-final.pdf.
ii Library of Congress Working Group on the Future of Bibliographic Control, p. 5.
iii Library of Congress Working Group on the Future of Bibliographic Control, p. 32.
iv Each news column may be accessed through its respective table of contents at http://www.catalogingandclassificationquarterly.com/tablesofcontents.html.
v " All: Encourage ongoing qualitative and quantitative research (and its publication) about bibliographic control, for various types of libraries and over a protracted period of time." Library of Congress Working Group on the Future of Bibliographic Control, p. 37.


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Cataloging News

Welcome to the news column. Its purpose is to disseminate information on any aspect of cataloging and classification that may be of interest to the cataloging community. This column is not just intended for news items, but serves to document discussions of interest as well as news concerning you, your research efforts, and your organization. If you have any pertinent materials, notes, minutes, or reports, please contact the editor (email: skroe@ilstu.edu; phone: 309-438-5039). News columns will typically be available prior to publication in print from the CCQ website at http://catalogingandclassificationquarterly.com/.

We would appreciate receiving items having to do with:

Research and Opinion




Report on the Fifth IFLA Meeting of Experts on an International Cataloguing Code Pretoria, South Africa, August 14-15, 2007

Tienie de Klerk was the coordinator for the fifth IFLA Meeting of Experts on an International Cataloguing Code (IME ICC) in South Africa, helping Barbara Tillett and Ana Cristán get the meeting organized. She and her colleagues from the National Library of South Africa as well as the other volunteers who agreed to be Working Group Leaders and Recorders for the breakout working group sessions all did an outstanding job to make for a very successful meeting in Pretoria.

Just as background, IFLA has organized a series of regional meetings around the world since 2003 with a focus on reaching international agreement on cataloguing principles. As you know, cataloguing principles form the foundation of cataloguing codes or cataloguing rules. These IFLA meetings also have produced a glossary of terms used in the principles that have been translated into about 20 languages. The participants at these meetings have also made recommendations about increasing cooperation in the area of cataloguing in their region and made suggestions for a future international cataloguing code for rule makers.

The fifth and final IME ICC meeting was held August 14-15, 2007 for the sub-Saharan African countries. The National Library of South Africa in Pretoria hosted that meeting. Fifty-three cataloguing experts were invited from twenty-seven countries. There are no rule making bodies in this part of the world, and most of the countries follow the Anglo-American Cataloguing Rules or the French AFNOR rules or ISBD. The Web site for IME ICC5 is available in English, French, and Portuguese at http://www.imeicc5.com/, and the report will also be published in those languages in 2008.

The IME ICC5 participants made several suggestions to improve the draft "Statement of International Cataloguing Principles," and started the discussion of which recommendations the group would agree to recommend to the former IME ICC participants. As examples of their proposals for making the language easier to understand, they suggested:

There was a need for further discussion on some suggestions, such as moving a section of the text on the choice and form of names to the authority control section. There is not yet agreement to do that. Another suggestion was to change the caption of section 5.2 to "Forms of authorized headings." Other suggestions, for example to uniform titles, IME ICC5 participants proposed to use "commonly known title" in place of "conventional titles"—a term that came from the Paris Principles.

They offered some clarifying wording to explain that access points are elements of records that are used to provide reliable retrieval of bibliographic and authority records and their associated bibliographic resources; and to refine or filter the search results. They were unanimous in agreeing that the year(s) of publication or issuance element is an indispensable access point and there was a suggestion to add “uniform title of the series” as an indispensable access point. It was also suggested to move classification numbers to additional access points. Another suggestion was to move the Appendix of general directive for the construction of cataloguing codes to the front of the statement—before the Scope. There were also suggestions for the Glossary terms.

Next steps will involve discussion and voting to reach agreement on the recommended improvements to the draft Statement of International Cataloguing Principles and Glossary (September-October), consultation and agreement with the former IME ICC participants (November-January), worldwide review of the Statement of International Cataloguing Principles (March-May 2008?), publication of the IME ICC5 Report (July 2008?), and publication of the final Statement (August 2008?). If all goes well, we are considering a special gathering in Quebec City at the 2008 IFLA Annual Conference to finalize the Principles in a more formal way.

The participants from all of the meetings have found this to be a very exciting process, and a valuable experience in understanding the state of cataloguing worldwide. We hope the meetings will result in the simplification of cataloging rules and practices and improve the user’s experience in finding information they need.

Barbara B. Tillett, Chair
IME ICC Planning Committee


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